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Benton
Stearns Education District
517 Second Street South | P.O. Box 299
Sartell, Minnesota 56377
320-252-8427
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Sped Forms FAQ
Question 1: After the update was installed I cannot find a student. Where is it?
Question 2: How do I exit (inactivate) a students?
Question 3: How do I get an exited student back on my student list?
Question 4: I cannot log into SpEd Forms. A "Time Out" message appears.
Question 5: What information is needed to create a new Sped Forms users?
Question 6: How do I create a secure password?
Solution 1:
The student is not assigned to the same school district as the teacher. To
show the student:
1. From the Main Menu click "Work with Student
Information".
2. In the drop down box above the list of students select "Students served
by all districts".
3. After the student shows up, make sure you go into student setup and see
that all of the data is correct. Like the District, School, Grade
Note: To facilitate better organization of students for teachers
working in multiple districts, students are now organized by school district
in the teacher student list.
Solution 2:
The student evaluation status is not a current special education evaluation
status. To show the student:
1. Click "Work with Student Information".
2. A list of active students will appear. Check the "Show inactive/exited
students".
Note: If the student does not show up automatically in the
teacher list, the student does not have a current MARSS Evaluation Status.
The teacher should correct this issue by changing the evaluation status for
the student to a current evaluation status. SpEd Forms now keeps a history
of all evaluation status changes for future reference.
From the Main Menu Click on "Student Setup"
--1. Next to the
Students name click "Exit Student"
---- This will take
you to the top of the Student Setup page
On the top of the page
there are two pull down menus
--2. Evaluation
Status:
--3. Status End (Exit Reason):
Select the correct reason for Evaluation Status and
Status End from each
pull down menu and hit save. The student will be removed from your "Student
List"
1. If you ever need to view/retrieve a students record that you have exited, all you have to do is click the check box on the top of your "Student List" that says "Show inactive/exited students" and they will reappear!
2. If there is a student that has been sent to the old inactive (before March 1 2006) or you were not case managing, you will need to contact your BSED Coordinator or e-mail Dan Salfer
In most internet browsers, cookies can be turned off when security and/or privacy settings are changed. Cookies need to be turned on for SpEd Forms to operate correctly.
PC Users (Internet Explorer)
-1.Open Internet Explorer and select "Internet
Options" from the "Tools" menu.
-2.In the "Privacy" section, click
"Advanced".
-3.Make sure that there are checks in the checkboxes
labeled "Override automatic cookie handling" ---and
"Always allow session cookies".
-4.Under "First-party Cookies", select
"Accept".
-5.Click "OK" to close that screen
and then "OK" to close the "Internet Options" screen.
-6.Navigate to your SpEd Forms login page.
-7.Select "Privacy Report..." from
the "View" menu.
-8.Highlight your login page address (this should
match the current address in your browser).
-9.Click on the "Summary" button and
choose "Always allow this site to use cookies."
10.Click "OK" to close that screen and then "Close" to
close the "Privacy Report" window.
Mac Users (Opera)
1.Open Opera and select "Preferences" from the "Opera"
menu.
2.Click the "Advanced" tab and highlight "Cookies" on
the left hand side of the window.
3.Make sure "Accept all cookies" is chosen for "Normal cookies"
& "Third Party cookies".
Here is the required information that is need to create a new Sped Forms User
1. Full Name of User
2. User Name = First Initial, Last Name
3. A Secure Password (ref err to Question #6)
4. Title
5. School District
6. School Name
7. Phone Number
Please email the new user information to Dan at BSED
When creating a password, we need to think of security of the Sped Forms Server. All of the information on the server is confidential and needs to stay that way.
By using seven characters, letters, numbers and adding characters like ! @ # $ % ^ & * will add to our security. ( Like teacher to teac!er3 ) You should not use real words or any word that is in the dictionary. It is also recommended to try and use numbers in place of letters, such as a vowel. ( Like teacher to t3ach3r! )
1. At least six characters long
2. It must have one number, one letter and one special character (! @ # $
% ^ & *)
3. It can not be any part of your name or phone number
